Reinventing Staffing Processes: From 20 Years of Practice to WiseWorks

Why we built WiseSuite™ — and what it means for staffing companies

The staffing industry is a beautiful yet complex business. Anyone who has ever worked in back office or operations at an agency knows the reality: contracts, timesheets, approvals, payroll, and invoicing all overlap. Margins are thin, the pressure is high, and every mistake costs both time and money.

At WiseWorks, we know this firsthand. For more than 20 years, we successfully ran our own staffing company: Prosource. During those years, we kept running into the same challenges:

  • Contract creation requiring too much manual work

  • Timesheets arriving by email, Excel, or scattered systems

  • Approval flows slowing everything down

  • Payroll & invoicing being time-consuming and error-prone

  • Cash flow issues caused by slow processing and poor visibility

We realized one thing: existing software is often too generic. Many of our so called competitor tools like Odoo, Microsoft Business Central and Teamleader focus on project management. They seem to miss the nuances of staffing resulting in requiring so much customization that the benefits fade away.

So, instead of just complaining, we decided to build.

From practice to product

With WiseSuite™ (now part of our WiseWorks product family), we developed a platform that puts time at the core: everything starts from an assignment and flows automatically into contract generation, timesheets, payroll, and invoicing. No double entry, no lost emails, no endless reconciliations.

  • Automated contract creation from approved assignments

  • Smart timesheet and approval flows (including mobile)

  • Integrated payroll & absences

  • E-invoicing via Peppol

  • Real-time billability and cash flow reports

The result? Staffing companies drastically reduce their back-office workload, while accelerating cash flow and improving margins.

Why this matters for you

We don’t understand staffing from a distance — we’ve lived it from the inside. We’ve faced the same challenges, had the same sleepless nights over payroll runs and cash flow, and felt the same frustrations with existing tools.

That’s why WiseSuite™ isn’t just an IT project — it’s a practical solution. Built by staffing professionals, for staffing professionals.